UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF MARCH 10, 2020

Call to Order and Roll Call

The meeting was called to order at 7:00 p.m. by Vice-Chairman Ben Fiorito followed by the Pledge of Allegiance to the Flag. Township Supervisors in attendance were Ben Fiorito, Dorothy Diehl, Steven Rothenberger and Timothy Woodward. Staff members in attendance were Joseph Bresnan, Township Solicitor, John Weber, Township Engineer, Mike Wetzel, Fire Marshal, Tom Latshaw, Road Foreman and Stanley W. Seitzinger, Jr., Township Manager.

Citizen Comments

Citizens in attendance did not present comments.

Approval of Minutes

Mr. Woodward moved to approve the February 10, 2020 Workshop Meeting Minutes and the February 11, 2020 Regular Meeting Minutes. The motion was seconded by Mr. Rothenberger and carried affirmatively.

A. Previously Paid Bills Authorization and Monthly Bills to be Paid

Mr. Rothenberger moved to approve previously paid bills in the amount of $314.80 from the General Fund and to approve the monthly bills payment in the General Fund in the amount of $47,377.23 Parks and Recreation Fund in the amount of $673.92, and Escrow Fund in the amount of $154.00. The motion was seconded by Mr. Woodward and carried affirmatively.

Monthly Reports

A. Treasurer’s Report

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

B. State Police Report

Manager Seitzinger entered the State Police Report into the record.

C. Building Inspector Report

Manager Seitzinger entered the Building Inspector Report into the record.

D. Fire Marshal Report

Fire Marshal Wetzel entered the Fire Marshal Report into the record.

E. Road Report

Road Foreman Latshaw entered the monthly Road Report into the record.

Special Items

A. Public Hearing – Ben Kemmerer Conditional Use Application

The Chair of the meeting was turned over to Township Solicitor Bresnan.

In the presence of a court reporter Mr. Bresnan entered exhibits into the record. Mr. Kemmerer provided a description and explanation on the use for the proposed pole barn.

The Chair of the meeting was returned to Vice-Chairman Fiorito.

Mrs. Diehl moved to approve the conditional use application for the Ben Kemmerer pole barn to be located at 1048 Mill Hill Road. The motion was seconded by Mr. Woodward and carried affirmatively.

Mr. Bresnan indicated that he would forward a next day letter and provide a formal approval within 45 days of the hearing.

Planning and Zoning

Planning and Zoning was not presented.

Committee Reports

A. Budget and Finance Committee – Mr. Fiorito

Mr. Fiorito reported upon two Certificates of Deposit that were recently renewed.

B. Personnel Committee – Mrs. Diehl and Mr. Woodward

A report was not presented.

C. Open Space, Parks and Recreation Committee – Mr. Fried

A report was not presented.

D. Regional Planning and Planning Committee – Mr. Rothenberger

Mr. Rothenberger reported upon the Green Lane Stewardship Project.

E. Sewage and Water Committee – Mr. Fiorito

Mr. Fiorito reported that The Upper Hanover Authority Board of Directors March 5, 2020 meeting was canceled and rescheduled to March 19, 2020.

F. Bridge and Road Committee – Mr. Fried and Mr. Fiorito

A report was not presented.

G. Public Safety Committee – Mr. Fried and Mr. Woodward

A report was not presented.

Township Engineer’s Report

The monthly Township Engineer’s Report was entered into the recod.

Mr. Rothenberger moved to approve the following escrow releases:

Andrews Lane Subdivision Release No. 6 - $20,802.98

Reserve at Macoby Run Phase 4A, Release No. 20 - $23,074.44

Reserve at Macoby Run Phase 4B, Release No. 12 - $18,238.93

Township Manager’s Report

Manager Seitzinger reported upon the 2019 Township Audit.

Township Solicitor’s Report

A report was not presented.

Old Business

A. Turf Maintenance Proposals

The turf maintenance proposals were tabled for further review.

B. Fuel Island Canopy Bid Award

Mrs. Diehl moved to award the Fuel Island Canopy Bid Award to Island Pump and Tank in the low bid amount of $137, 499.00. The motion was seconded by Mr. Woodward and carried affirmatively.

C. Equipment Rental Bid Award

Mr. Woodward moved to award the paver, rollers, tri-axel dump truck, skid steer milling machine and additional laborers to Yarnall Paving, Inc. and to award the 80” milling machine to P. K. Moyer. The motion was seconded by Mr. Rothenberger and carried affirmatively.

D. Road Materials Bid Award

Mr. Rothenberger moved to approve the aggregate and asphalt awards as follows:

Award to Highway Materials FOB and delivered for aggregates #1B, #2A, #2B, #3A and #4.

Award the asphalt 2PI FOB and delivered to Allan Myers.

Award the asphalt Superpave 9.5 mm 64-22S, Superpave 9.5 mm 64E-22, Superpave 25 mm 64S-22 and Superpave 19 mm 64S-22 FOB and delivered to Highway Materials with Allen Myers as secondary.

The motion was seconded by Mr. Woodward and carried affirmatively.

New Business

A. Newman Road Culvert Replacement Project

Mrs. Diehl moved to authorize bidding of the Newman Road Culvert Replacement Project. The motion was seconded by Mr. Rothenberger and carried affirmatively.

Adjournment

Mrs. Diehl moved to adjourn the meeting at 8:08 p.m. The motion was seconded by Mr. Rothenberger and carried affirmatively.

Respectfully Submitted,

Stanley W. Seitzinger, Jr.

Township Manager