UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF NOVEMBER 10, 2020

Call to Order and Roll Call

The meeting of November 10, 2020, conducted remotely through the Zoom platform, was called to order at 7:00 p.m. by Chairman Fried. Township Supervisors in attendance were Dorothy Diehl, Eugene Fried, Ben Fiorito, and Steven Rothenberger. Staff members in attendance were Joseph Bresnan, Township Solicitor, John Weber, Township Engineer, and Stanley W. Seitzinger, Jr., Township Manager.

Citizen Comments

Beth Diamond discussed an interest in participating as an appointed member of the Upper Hanover Township Parks and Recreation Committee.

Suzanne Cleary and Alan Gryshuk presented comments concerning the status of Powerbourne.

Approval of Minutes

Mr. Rothenberger moved to approve the October 13, 2020 Regular Meeting Minutes and October 28, 2020 Special Meeting Minutes. The motion was seconded by Mrs. Diehl and carried affirmatively.

A.  Previously Paid Bills Authorization

Mr. Fiorito moved to approve the previously paid bills in the amount of $60,000.00 in the Open Space Fund. The motion was seconded by Mr. Rothenberger and carried affirmatively.

B. Approval of Monthly Bills to be Paid

Mrs. Diehl moved to approve the monthly bills payment in the General Fund in the amount of $42,468.90, Parks and Recreation Fund in the amount of $962.22 and Escrow Fund in the amount of $17,883.02. The motion was seconded by Mr. Fiorito and carried affirmatively.

Monthly Reports

A. Treasurer’s Report

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

B. State Police Report

Manager Seitzinger entered the State Police Report into the record.

C. Building Inspector Report

Manager Seitzinger entered the Building Inspector Report into the record.

D. Fire Marshal Report

Manager Seitzinger entered the Fire Marshal Report into the record.

E. Road Report

Manager Seitzinger entered the Road Report into the record.

Special Items

A. James Road Traffic Study

Chairman Fried and Township Engineer Weber explained the ongoing traffic study at James Road and reviewed options under consideration.

Planning and Zoning

A. Resolution #2020-12 Katherine and Robert Alburger Subdivision

Manager Seitzinger indicated that the Upper Hanover Township Planning Commission recommended preliminary and final approval. Mr. Fiorito moved to adopt Resolution #2020-12, Katherine and Robert Alburger Subdivision preliminary and final approval. The motion was seconded by Mrs. Diehl and carried affirmatively.

B. Resolution #2020-13 Green Meadows Subdivision

Manager Seitzinger indicated that the Upper Hanover Township Planning Commission recommended preliminary approval. Mr. Fiorito moved to adopt Resolution #2020-13, Green Meadows Subdivision preliminary plan approval. The motion was seconded by Mrs. Diehl. The motion carried affirmatively with Mr. Rothenberger abstaining from the vote.

C. Northgate, Basin #5 and Relocating Conflict Trees

Shaun Hackman provided an update on the Phase 4A Open Space Plan. The Board of Supervisors requested that a walking path connector recommended by Gilmore and Associates should be included in the final design and Mr. Hackman agreed to have the connector installed.

Mr. Hackman indicated that TH Properties will complete the most recent Otts Road punch list. It was further determined that THP will not be required to convert Basin #5 and will not be required to relocate all of the conflict plantings. Mr. Bresnan indicated that he will reduce the considerations into a written agreement.

D. Kevin and Allison Terrio Zoning Hearing – November 18, 2020

The Board of Supervisors did not provide a recommendation for or against the application.

Committee Reports

A. Budget and Finance Committee – Mr. Fiorito

The Board of Supervisors agreed to provide a 2021 donation to the three Boy Scout troops that participated in the Mill Hill tire removal project and to also provide an additional $250 to the East Greenville Fire Department.

The Board of Supervisors further recommended a revision to the 2021 contribution exhibit to include a $2,250 contribution to the Eastern Berks Fire Department.

Finance Committee Chairman Fiorito provided an overview of the proposed 2021 Township Budget. Mrs. Diehl moved to authorize advertisement of the budget for consideration at the December 8, 2020 Board of Supervisors meeting. The motion was seconded by Mr. Rothenberger and carried affirmatively.

B. Personnel Committee – Mrs. Diehl and Mr. Woodward

A report was not presented.

C. Open Space, Parks and Recreation Committee – Mr. Fried

Chairman Fried provided an update.

D. Regional Planning and Planning Committee – Mr. Rothenberger

It was reported that a Regional Planning Commission meeting was not held in October.

E. Sewage and Water Committee – Mr. Fiorito

Mr. Fiorito reported that an amendment to the submitted 537 plan will be required and can be considered for advertisement authorization at the December Board of Supervisors meeting.

F. Bridge and Road Committee – Mr. Fried and Mr. Fiorito

Mr. Fried and Mr. Fiorito provided comments concerning a recent meeting on the status of the Fruitville Road Bridge replacement project.

Manager Seitzinger reported upon a Montgomery County Transportation Program grant for the St. Paul’s Road Bridge replacement project that was approved by the Montgomery County Board of Commissioners in the amount of $160,000.

G. Public Safety Committee – Mr. Fried and Mr. Woodward

The status of the Fire Marshal search was discussed.

Township Engineer’s Report

Township Engineer Weber presented the monthly Township Engineer’s Report.

Township Manager’s Report

A report was not presented.

Township Solicitor’s Report

A report was not presented.

Old Business

1. 2020 Right of Way Tree Maintenance Program Proposals

Mr. Rothenberger moved to authorize the award to the low proposal from J&J Arbor in the amount of $14,000. The motion was seconded by Mr. Fiorito and carried affirmatively.

New Business

A. 2021 Appointment Updates

Manager Seitzinger presented the 2021 Appointments update.

B. 2021 Meeting Dates and Times

The Board of Supervisors authorized advertisement of the proposed 2021 Meeting dates and times.

C. Resolution #2020-14 – Inter-Fund Transfer Authorization

Mr. Fiorito moved to adopt Resolution #2020-14. The motion was seconded by Mrs. Diehl and carried affirmatively.

Other

Discussion ensued concerning when in-person meetings may occur in 2021.

(Chairman Fried announced that an Executive Session concerning matters of litigation would occur after the adjournment of the meeting.)

Adjournment

Mrs. Diehl moved to adjourn the meeting at 9:02 p.m. The motion was seconded by Mr. Rothenberger and carried affirmatively.

Respectfully Submitted,

Stanley W. Seitzinger, Jr.

Township Manager