UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF MARCH 9, 2021

 

 

Call to Order and Roll Call

 

The meeting of March 9, 2021, conducted remotely through the Zoom platform, was called to order at 7:04 p.m. by Chairman Fried. Township Supervisors in attendance were Dorothy Diehl, Eugene Fried, Ben Fiorito, Steven Rothenberger and Timothy Woodward.  Staff members in attendance were Joseph Bresnan, Township Solicitor, John Weber, Township Engineer, and Stanley W. Seitzinger, Jr., Township Manager.

 

Citizen Comments

 

Citizens in attendance did not present comments.

 

Approval of Minutes

 

Mr. Rothenberger moved to approve the February 9, 2021 Regular Meeting Minutes. The motion was seconded by Mrs. Diehl and carried unanimously.

 

A.  Previously Paid Bills Authorization

 

There were not any previously paid bills in the month of March.

 

B.  Approval of Monthly Bills to be Paid

 

Mr. Woodward moved to approve the monthly bills payment in the General Fund in the amount of $127,169.33, Parks and Recreation Fund in the amount of $770.20 and Escrow Fund in the amount of $3,700.02. The motion was seconded by Mr. Fiorito and carried unanimously.

 

Monthly Reports

 

A.  Treasurer’s Report

 

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

 

B.  State Police Report

 

Manager Seitzinger entered the State Police Report into the record.

 

C.  Building Inspector Report

 

Manager Seitzinger entered the Building Inspector Report into the record.

 

 

D.  Fire Marshal Report

 

Manager Seitzinger entered the Fire Marshal Report into the record.

 

E.  Road Report

 

Manager Seitzinger entered the Road Report into the record.

 

Special Items

 

A. Public Hearing – David Seewagen Conditional Use Hearing, 3286 Hillegass Road

 

The Chair of the meeting was turned over to Township Solicitor Joseph Bresnan.

 

In the presence of a court reporter, Mr. Bresnan explained the purpose of the hearing and entered exhibits into the record.

 

Mr. Fried moved to approve the conditional use application subject to the following conditions:

 

1.      Applicant will comply with the ordinance with respect to stormwater runoff mitigation.  This will be addressed through the permit process.

 

2.      Applicant will not conduct a business from the garage.

 

3.      Applicant will obtain a letter from the neighbor closest to the structure, confirming his verbal representation that he does not oppose the garage.

 

4.      The cars that are raced recreationally by applicant and applicant family will be stored inside the garage.

 

5.      If reasonably feasible, applicant will improve the interior walls of the garage to reduce engine noise.

 

The motion was seconded by Mr. Woodward and carried unanimously.

 

The Chair of the meeting was turned over to Chairman Eugene Fried.

 

Planning and Zoning

 

There was not any additional Planning and Zoning presented at the meeting.

 

Committee Reports

 

A. Budget and Finance Committee – Mr. Fiorito

 

A report was not presented.

 

B. Personnel Committee – Mrs. Diehl and Mr. Woodward

 

Mrs. Diehl reported that the Township is reviewing applications for the position of part-time Administrative Assistant and full-time Equipment Operator/Laborer.

 

C. Open Space, Parks and Recreation Committee – Mr. Fried

 

Mr. Fried provided an update on planned 2021 Eagle Scout Projects.

 

D. Regional Planning and Planning Committee – Mr. Rothenberger

 

A report was not presented.

 

E. Sewer and Water Committee – Mr. Fiorito

 

Mr. Fiorito reported upon The Upper Hanover Authority hiring of a new Operations Manager.

 

Mr. Fiorito reported that the 30 day public comment period for the 537 plan update is nearing completion and the plan will be scheduled for consideration at the April Board of Supervisors meeting.

 

F. Bridge and Road Committee – Mr. Fiorito and Mr. Fried

 

It was noted that the Tagart Road Bridge project was under construction. Township Engineer Weber provided an update on the status of the design of the Otts Road Bridge replacement project.

 

G. Public Safety Committee – Mr. Fried and Mr. Woodward

 

A report was not presented.

 

Township Engineer’s Report – Mr. Weber

 

Township Engineer Weber entered the monthly Township Engineer’s Report into the record.

 

Township Manager’s Report – Mr. Seitzinger

 

Mr. Fiorito moved to approve the Montgomery County Transportation Plan Grant Agreement for the St. Paul’s Church Road Bridge replacement project. The motion was seconded by Mr. Woodward and carried unanimously.

 

Township Solicitor’s Report – Mr. Bresnan

 

A report was not presented.

 

Old Business

A. 2020 Audit Report

 

Manager Seitzinger presented the 2020 Audit report as completed by Barbara Akins, CPA.

 

B. Speed Limit Radar Display Signs - James Road

 

Discussion ensued concerning options to include in the proposed radar display signs to be installed on James Road. The Board of Supervisors recommended the inclusion of a traffic data recording system with flash card on each unit to bring the total cost of the purchase of the two radar display signs from Kustom Signals, Inc. to the total amount of $11,254.00.

 

The Board of Supervisors by consensus authorized the purchase of the two radar display signs.

 

C. Skid Steer and Mini-Excavator Bids

 

Mr. Rothenberger moved to approve the purchase from Bobcat one E50 R2-Series Bobcat Compact Excavator in the amount of $64,461.28 and one T870 T4 Bobcat Compact Track Loader in the amount of $67,125.70 for a total of $131,586.98. The motion was seconded by Mr. Woodward and carried unanimously.

 

New Business

 

A. Turf Care Proposals Award

 

Mrs. Diehl moved to award the 2021 Turf Care proposals to Moyer Indoor/Outdoor in the total amount of $7,272.25. The motion was seconded by Mr. Rothenberger and carried unanimously.

 

B. Bituminous Seal Coat Bid Award

 

Mr. Rothenberger moved to award the 2021 Bituminous Seal Coat Bid to Asphalt Maintenance Solutions in the amount of $3.08/square yard of double bituminous seal coat and $20.10/gallon for polymer cracked sealant. The motion was seconded by Mr. Woodward and carried unanimously.

 

C. Road Material Bid Award

 

Mr. Fiorito moved to approve the following Road Materials bid awards:

 

Road Materials - Aggregate

 

Award to Highway Materials FOB and delivered for #1B, #2A, #2B, #3, #3A and #4.

 

 

 

Road Material - Asphalt

 

Award the Superpave 9.5 mm 64.22S, Superpave 25 mm 64S-22 and Superpave 19 mm 64S-22 FOB and delivered to Highway Materials with Allan Myers as secondary.

 

Award Superpave 9.5 mm 64E-22 to Alan Myers with Highway Materials as secondary.

 

The motion was seconded by Mr. Rothenberger and carried unanimously.

 

D. Equipment Rental Bid Award

 

Mr. Rothenberg moved to approve the following equipment rental bid awards:

 

Award Paver, Rollers, Tri-Axel Dump Truck, Skid Steer Milling Machine and additional laborers to Yarnall Paving, Inc.

 

Award 80" Milling Machine to Sacks and Sons.

 

The motion was seconded by Mrs. Diehl and carried unanimously.

 

D. Trash Truck – Noise Ordinance

 

LTL Consultants is reviewing noise complaints concerning trash collection at the Reserve of Macoby Run area.

 

E. Zoning Hearing Board Vacancy

 

The Board of Supervisors discussed the new vacancy with the Zoning Hearing Board and requested that the Board of Supervisors consider options for filling both the regular position and the vacant alternate position.

 

Adjournment

 

Mrs. Diehl moved to adjourn the meeting at 9:00 p.m.  The motion was seconded by Mr. Rothenberger and carried unanimously. 

 

                                                                                    Respectfully Submitted,

 

 

 

 

                                                                                    Stanley W. Seitzinger, Jr.

Township Manager