UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF MARCH 8, 2011
Call to Order and Roll Call
The meeting was called to order at 7:00 p.m. by Chairman
Fain followed by the Pledge of Allegiance to the Flag. Township Supervisors in attendance were
Citizen Comments
Clifford Weber read a statement commenting upon a Township Supervisor’s previous positive comments about the Fire Marshal’s job performance.
Clifford Weber requested documentation on meeting salary payments made to Township Supervisor Bieler.
Approval of Minutes
Mr. Fried moved to approve the February 7, 2011 Board of Supervisors Workshop Meeting Minutes, February 8, 2011 Board of Supervisors Regular Meeting Minutes and the March 2, 2011 Board of Supervisors/Planning Commission Joint Meeting Minutes as presented. The motion was seconded by Mrs. Bieler and carried unanimously.
1. Previously Paid Bills Authorization
Mr. Fiorito moved to approve the previously paid bills in the amount of $25.00 from the General Fund. The motion was seconded by Mr. Fried and carried unanimously.
2. Approval of Monthly Bills to be Paid
Mr. Fried moved to approve the monthly bills payment in the General Fund in the amount of $111,815.91 and Escrow Fund in the amount of $7,509.06. The motion was seconded by Mr. Fiorito and carried unanimously.
Monthly Reports
1. Treasurer’s Report
Manager Seitzinger entered the monthly Treasurer’s Report into the record.
2. State Police Report
Pennsylvania State Police Lieutenant David Buckley thanked the Board of Supervisors for their support over the years and also expressed appreciation for the recent purchase of important equipment for the use by the Pennsylvania State Police. Lieutenant Buckley presented the monthly State Police Report.
3. Building Inspector Report
Manager Seitzinger entered the monthly Building Inspector Report into the record.
4. Fire Marshal Report
Fire Marshal Ashman entered the monthly Fire Marshal Report into the record.
5. Road Report
Larry Buck entered the monthly Road Report into the record.
Special Items
1. Montgomery County
Farmland Preservation Program – Elizabeth Emlen,
Senior Farmland Preservation Administrator
Elizabeth Emlen, Montgomery County Farmland Preservation Program Senior Farmland Preservation Administrator and John Corkum of the Montgomery County Farm Board presented a resolution to the Upper Hanover Township Board of Supervisors for their ongoing participation in the Farmland Preservation Program.
2. Public Hearing,
Ordinance # 2011-03, An Ordinance Amending the Code of
the
Limits and Article IV, Parking Prohibited
(The Chair of the meeting was turned over to Township Solicitor Skypala.)
Mr. Skypala entered the following exhibits into the record:
1. Ordinance #2011-03
2. Public Hearing Notice
3. Proof of Publication
4. Transmittal letter to Montgomery County Law Library
Township Solicitor Skypala reviewed the Ordinance and requested comments. Comments were not presented. Mr. Skypala requested a motion for the adoption for the Ordinance. The Board of Supervisors unanimously agreed to adopt Ordinance #2011-03.
(The Chair of the meeting was returned to Chairman Fain.)
3. Northgate
Mr. Skypala provided a status update.
Planning and Zoning
1. Zoning
There were not any active Zoning items scheduled for discussion.
2. Subdivisions and Land Developments
A. Upper Perkiomen
Valley Ambulance Association Land Development Plan
Mrs. Kershner moved to provide final plan approval of the Upper Perkiomen Valley Ambulance Association Land Development Plan as per the plan prepared by Stout, Tacconelli and Associates, Inc. dated July 7, 2006, last revised February 3, 2011 and subject to the LTL Consultants review letter dated February 25, 2011. The motion was seconded by Mrs. Bieler and carried unanimously.
B. Wild Run Road Subdivision Escrow
The Board of Supervisors authorized Township Solicitor Skypala to request additional financial security from the bank presently holding the letter of credit for the Wild Run Road Subdivision.
Committee Reports
1. Budget and Finance Committee – Mr. Fiorito
Mr. Fiorito provided an update concerning the proposed reinvestment of available funds in one year certificates of deposit.
2. Personnel Committee – Mrs. Kershner and Mr. Fried
A report was not presented.
3. Open Space, Parks and Recreation Committee – Mr. Fried
Mr. Fried reported that the fence upgrade project at Camelot Park had been awarded to Montco Fence.
Mr. Fried requested that the Board of Supervisors consider allowing a one day Renaissance Fair event at Camelot Park and the Board of Supervisors agreed unanimously.
A. Resolution #2011-04, DCNR C2P2 Grant
Application – Composting Rest Rooms
Mrs. Kershner moved to adopt Resolution #2011-04. The motion was seconded by Mrs. Bieler and carried unanimously.
4. Renewable Energy and Recycling Task Force – Mrs. Bieler and Mrs. Kershner
Mrs. Bieler indicated that the committee is considering a program to obtain composting bins.
Mrs. Kershner commented upon the Workshop Meeting presentation of Francis McDonnell concerning switch grass.
5. Regional Planning and Planning Committee – Mrs. Bieler and Mrs. Kershner
Mrs. Kershner provided an update.
6. Sewage and Water Committee – Mr. Fain
Mr. Fain entered The Upper Hanover Authority minutes and annual budget into the record.
7. Bridge and Road Committee – Mr. Fried
A report was not presented.
8. Public Safety Committee – Mr. Fried and Mrs. Kershner
Mr. Fried indicated that he and Mrs. Kershner had attended the East Greenville Fire Company dinner the previous week.
Township
Engineer’s Report
Township Engineer Weber presented the monthly report.
Township Manager’s Report
A report was not presented.
Township Solicitor’s Report
A report was not presented.
Old Business
1. Bid Awards – Road Materials,
Equipment Rental and Bituminous Seal Coat In
Place
A. Bituminous Seal Coat In
Place
Mr. Fiorito moved to award the 2011 Bituminous Seal Coat In Place contract to Asphalt Maintenance Solutions, LLC. The motion was seconded by Mr. Fried and carried unanimously.
B. Equipment Rental
Mrs. Kershner moved to award the 2011 Equipment Rental Bid, Paver and Roller to Yarnall Paving, Inc. and the Shoulder Machine to Reid Paving Contractors, Inc. The motion was seconded by Mr. Fried and carried unanimously
C. Road Materials – Aggregate and Asphalt
Mr. Fried moved to approve the following bid awards:
Martin Stone Quarries, Inc. as the primary bidder: FOB and delivered for Gabion and delivered for #1 and #2A.
Martin Stone Quarries was also awarded the following items
as the secondary bidder: Delivered for
#1B, FOB for #1, #1B, #2A, #2B, #3, #3A, #4 and Anti-Skid, delivered for #3,
#3A and #4.
Highway Materials, Inc. as the primary bidder: FOB for #1, #1B, #2A, #2B, #3, #3A, #4 and Anti-Skid, delivered for #3, #3A and #4, 2PI FOB and delivered, Superpave 9.5 mm FOB and delivered, Superpave 25 mm FOB and delivered and Superpave 19 mm FOB and delivered.
Highway Materials was also awarded the following items as the secondary bidder: Delivered for #1, #2A, Gabion, #2B and Anti-Skid, FOB for Gabion.
Bechtelsville Asphalt, Division
of Haines & Kibblehouse, Inc. as the secondary bidder: Superpave
Mount Materials, LLC as the primary bidder: Delivered for #1B, #2B and Anti-Skid.
The motion was seconded by Mrs. Bieler and carried unanimously.
2. Lawn and Turf Care Proposal Award
Mr. Fiorito moved to provide the award to Moyer Lawn Care in the annual amount of $7,090.00. The motion was seconded by Mr. Fried and carried unanimously.
New Business
1. Authorization to
Bid 2011 Township Bridge Maintenance Project
Mrs. Kershner moved to authorize the bidding of the 2011 Township Bridge Maintenance Project. The motion was seconded by Mrs. Bieler and carried unanimously.
2. Soccer Field - Discussion
John Weber presented information regarding the viability of a section of Macoby Run Park located across from the main parking lot on 11th Street as a possible additional soccer field. Discussion ensued.
Adjournment
Mr. Fried moved to adjourn the meeting at 8:25 p.m. The motion was seconded by Mrs. Bieler and carried unanimously.
Respectfully Submitted,
Township Manager