UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF MARCH 8, 2016

 

 

 

Call to Order and Roll Call

 

The meeting was called to order at 7:00 p.m. by Chairman Eugene Fried followed by the Pledge of Allegiance to the Flag.  Township Supervisors in attendance were Richard Fain, Ben Fiorito, Eugene Fried and Steven Rothenberger.  Staff members in attendance were John Weber, Township Engineer, Edward Skypala, Township Solicitor, Mike Wetzel, Fire Marshal, Thomas Latshaw, Road Foreman and Stanley W. Seitzinger, Jr., Township Manager.

 

Citizen Comments

 

James Glackin, Mike Roth and Scot Conroy presented comments concerning the proposed Kershner Tract Subdivision.

 

Approval of Minutes

 

Mr. Fain moved to approve the February 8, 2016 Board of Supervisors Workshop Meeting Minutes.  The motion was seconded by Mrs. Diehl and carried unanimously.  Mr. Rothenberger moved to approve the February 9, 2016 Board of Supervisors Regular Meeting Minutes.  The motion was seconded by Mr. Fiorito and carried unanimously.  The March 3, 2016 Joint Meeting Minutes were tabled for further review.

 

Monthly Invoices

 

A.  Previously Paid Bills Authorization

 

There were not any previously paid bills listed for approval. 

 

B.  Approval of Monthly Bills to be Paid

 

Mr. Fiorito moved to approve the monthly bills payment in the General Fund in the amount of $226,585.23, Parks and Recreation Fund in the amount of $523.56 and Escrow Fund in the amount of $8,802.18.  The motion was seconded by Mr. Rothenberger and carried unanimously.

 

C.  Brooke Road Culvert Project Request for Payment #1

 

Mrs. Diehl moved to approve the Brooke Road Culvert Project Request for Payment #1 in the amount of $125,248.15.  The motion was seconded by Mr. Fain and carried unanimously.

 

 

 

Monthly Reports

 

A.  Treasurer’s Report

 

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

 

B.  State Police Report

 

Manager Seitzinger entered the State Police Report into the record. 

 

C.  Building Inspector Report

 

Manager Seitzinger entered the Building Inspector Report into the record.

 

D.  Fire Marshal Report

 

Fire Marshal Wetzel entered the Fire Marshal Report into the record. 

 

E.  Road Report

 

Road Forman Latshaw entered the Road Report into the record.

 

Special Items

 

A.  Resolution #2016-06, Richard K. Fain, Board of Supervisors, Ten Year

      Service Recognition Award  

 

Mr. Rothenberger moved to approve Resolution #2016-06.  The motion was seconded by Mr. Fried and carried unanimously.  A copy of the service recognition award was presented to Mr. Fain.

 

B.  Public Hearing, American Legion Post 184 Conditional Use

 

The Chair of the meeting was turned over to Township Solicitor Edward Skypala.

 

In the presence of a court reporter, Mr. Skypala entered the following evidence as board exhibits:

 

     B-1, a copy of the application filed by American Legion Post 184.

     B-2, a copy of the diagram of the subject property submitted with the application.

     B-3, property deed dated June 13, 2006. 

     B-4, list of the surrounding property owners notified and the return receipt for

             certified letters sent to those property owners.

     B-5, copy of LTL Consultants review letter dated July 28, 2015.

     B-6, legal notice posted on the property and at the Township Building.

     B-7, public hearing notice that was published.

     B-8, copy of Montgomery County Planning Commission review letter.

 

Testimony was presented and discussion ensued.

 

Mr. Fiorito moved to approve the Conditional Use Order for the project.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

The Chair of the meeting was returned to Chairman Fried.

 

Planning and Zoning

 

A.  Zoning

 

Manager Seitzinger reviewed the upcoming zoning hearings and conditional use hearings, including the Cameron Bowser and Beverly Plosa-Bowser Zoning Hearing scheduled for March 16, 2016, the Upper Hanover Authority Zoning Hearing scheduled for March 16, 2016 and the Cameron Bowser and Beverly Plosa-Bowser Conditional Use Hearing scheduled for April 12, 2016.

 

B.  Subdivisions and Land Developments

 

1.  Richard A. Kulp Minor Subdivision

 

The waiver requests and the planning waiver and non-building declaration were tabled for further review.

 

Committee Reports

 

A.  Budget and Finance Committee – Mr. Fiorito

 

Mr. Fiorito reported upon a new certificate of deposit investment.

 

B.  Personnel Committee – Mr. Fain and Mrs. Diehl

 

A report was not presented.

 

C.  Open Space, Parks and Recreation Committee – Mr. Fried

 

Chairman Fried provided an update on the previous Parks and Recreation Committee meeting.  Discussion ensued concerning the planned Eagle Scout Service Project for the upgrade of existing trails at the Mill Hill Preservation Area.  It was indicated that the width of the trail is proposed to be five feet with an application of woodchips.  Discussion ensued concerning limiting the removal of brush and to require Township prior approval for the trimming or removal of any trees at the property.

 

D.  Regional Planning and Planning Committee – Mr. Rothenberger

 

It was reported that a Regional Planning Commission meeting was not held in the previous month.

 

 

 

 

E.  Sewage and Water Committee – Mr. Rothenberger

 

A brief update was provided concerning the joint meeting with the Board of Supervisors and the Upper Hanover Authority Board of Directors.

 

F.  Bridge and Road Committee – Mr. Fried and Mr. Fiorito

 

A report was not presented.

 

G.  Public Safety Committee – Mr. Fried and Mrs. Diehl

 

Chairman Fried reported that the Pennsylvania State Police will enforce no parking restrictions.

 

Chairman Fried reviewed the status of the view of the Geryville Pike/East Buck Road intersection.

 

H.  275th Anniversary Committee

 

Manager Seitzinger provided an overview of planned activities and the status of the overall 275th Anniversary Program.

 

Township Engineer’s Report

 

A.  Norman HunsbergerStormwater Escrow Release - $371.94

 

Mr. Fain moved to authorize release of the stormwater escrow release for Norman Hunsberger in the amount of $371.94.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

B.  Lapio Homes Financial Security Release for McDonald Tract

 

Mr. Rothenberger moved to authorize the release of the financial security for the Lapio Homes McDonald Tract Project.  The motion was seconded by Mr. Fiorito and carried unanimously. 

 

Township Manager’s Report

 

Manager Seitzinger presented letters from the Federal Emergency Management Agency (FEMA) concerning the acceptance of the recently adopted Township Ordinances on the floodplain updates.

 

Township Solicitor’s Report

 

A report was not presented.

 

 

 

 

Old Business

 

A.  Turf Care Proposals

 

Mrs. Diehl moved to award the turf care proposals to the low proposal from Moyer Indoor/Outdoor in the total amount of $4,977.05.  The motion was seconded by Mr. Rothenberger and carried unanimously.

 

B.  Road Materials and Equipment Rental Bids

 

Mr. Fain moved to approve the following Road Material and Equipment Rental bid awards:

 

Road Materials – Aggregate:

 

Award to Martin Stone Quarries FOB and delivered for #3A and Anti-Skid with Highway Materials as secondary.  Award to Highway Materials FOB and delivered for #1, #1B, #2A, #2B, #3 and #4 with Martin Stone Quarries as secondary.

 

Road Materials – Asphalt:

 

Award 2PI FOB and all Superpave FOB and delivered to Highway Materials with Allan Myers as secondary.  Award 2PI delivered to Allan Myers with Highway Materials as secondary.

 

Equipment Rental:

 

Award Paver, Rollers and Skid Steer Milling Machine to Yarnall Paving, Inc.  Award 80” Milling Machine to Floyd G. Hersh.

 

The motion was seconded by Mr. Rothenberger and carried unanimously.

 

C.  Highway Trucks and Road Crimper

 

The hose crimper bids were tabled for further review. 

 

Mrs. Diehl moved to approve the bid awards through the Co-Stars State Bidding Program as follows:

 

   -  Purchase of a Stainless Steel Dump Body from Lancaster Truck Bodies, Inc. in the  

       amount of $57,406.00.

 

   -  Purchase of a 2017 Mack GU713 Chassis from Bergey’s Truck Centers in the amount

      of $134,215.52

 

The motion was seconded by Mr. Rothenberger and carried unanimously.  Mr. Fiorito explained the approximate $9,000 in cost savings that were realized as a result of soliciting multiple vendor proposals through the Co-Stars Bidding Program.

 

Mr. Fain moved to authorize the purchase of a Ford F550 truck body from Lancaster Truck Bodies, Inc. in the amount of $30,256.00.  The motion was seconded by Mr. Rothenberger and carried unanimously.  Chairman Fried explained that the body for the smaller truck would be available for 2017 proposals after April 1, 2016. 

 

New Business

 

A.  Resolution #2016-07, Pension Plan Restatement

 

The resolution was tabled for action consideration at the April Board of Supervisors Meeting.

 

Adjournment

 

Mrs. Diehl moved to adjourn the meeting at 8:15 p.m.  The motion seconded by Mr. Fain and carried unanimously. 

 

 

                                                                                    Respectfully Submitted,

 

 

 

 

                                                                                    Stanley W. Seitzinger, Jr.

Township Manager