UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS REGULAR MEETING MINUTES OF JULY 12, 2011

Call to Order and Roll Call

The meeting was called to order at 7:00 p.m. by Chairman Fain followed by the Pledge of Allegiance to the Flag. Township Supervisors in attendance were Shannan Bieler, Richard Fain, Ben Fiorito, Eugene Fried and Mary Gibbs Kershner. Staff members in attendance were Jeffrey Ashman, Fire Marshal, Larry Buck, Road Foreman, Edward Skypala, Township Solicitor and Stanley W. Seitzinger, Jr., Township Manager.

Citizen Comments

Citizens in attendance did not present comments.

Approval of Minutes

Mrs. Kershner moved to approve the June 13, 2011 Board of Supervisors Workshop Meeting Minutes and the June 14, 2011 Board of Supervisors Regular Meeting Minutes. The motion was seconded by Mrs. Bieler and carried unanimously.

1. Previously Paid Bills Authorization

Mrs. Kershner moved to approve the previously paid bills in the amount of $3,107.00 from the Escrow Fund. The motion was seconded by Mrs. Bieler and carried unanimously.

2. Approval of Monthly Bills to be Paid

Mrs. Kershner moved to approve the monthly bills payment in the General Fund in the amount of $148,308.26, Parks and Recreation Fund in the amount of $1,770.73 and Escrow Fund in the amount of $18,949.72. The motion was seconded by Mr. Fried and carried unanimously.

Monthly Reports

1. Treasurer’s Report

Manager Seitzinger presented the monthly Treasurer’s Report.

2. State Police Report

Manager Seitzinger entered the State Police Report into the record.

3. Building Inspector Report

Manager Seitzinger entered the Building Inspector Report into the record.

4. Fire Marshal Report

Fire Marshal Ashman entered the monthly Fire Marshal Report into the record.

5. Road Report

Larry Buck entered the Road Report into the record.

Special Items

Special items were not presented.

Planning and Zoning

1. Zoning

Manager Seitzinger reported that notice had been received of a possible zoning hearing application concerning a swimming pool for an August hearing date.

2. Subdivisions and Land Developments

There were not any Subdivision and Land Development applications for review.

Committee Reports

1. Budget and Finance Committee – Mr. Fiorito

A report was not presented.

2. Personnel Committee – Mrs. Kershner and Mr. Fried

A report was not presented.

3. Open Space, Parks and Recreation Committee – Mr. Fried

Mr. Fried reported that the contractor agreed to correct a roof problem at the Camelot Park Pavilion in order to correctly align the roof with the gutter system.

Mr. Fried reported that he is reviewing options concerning providing additional trash receptacles for the pavilion area. Mr. Fried reported that the water line installation for the pavilion is completed and that efforts are proceeding on finalizing the filtration system that will service the water line.

4. Renewable Energy and Recycling Task Force – Mrs. Bieler and Mrs. Kershner

Mrs. Kershner reported that a recycling ordinance is under review.

5. Regional Planning and Planning Committee – Mrs. Kershner

Mrs. Kershner reported that a July meeting was not held. Mrs. Kershner reported that Regional Planning is working on updating the demographics of the new regional plan as per recently released census data. Mrs. Kershner reported that the Regional Planning Commission agreed to forward a letter in support of the Township’s position for keeping traffic open on Route 29 during the replacement of the two bridges on Gravel Pike.

6. Sewage and Water Committee – Mr. Fain

A report was not presented

7. Bridge and Road Committee – Mr. Fried

Mr. Fried presented a proposal from Roy Hildenbrand for the emergency installation of a pipe replacement on Water Street. Mrs. Kershner moved to approve the award of the emergency Water Street pipe replacement due to the existing hazardous condition to Roy Hildenbrand in the amount of $12,850. The motion was seconded by Mrs. Bieler and carried unanimously.

8. Public Safety Committee – Mr. Fried and Mrs. Kershner

A report was not presented.

Township Engineer’s Report

Manager Seitzinger entered the monthly Engineers Report into the record.

Township Manager’s Report

Manager Seitzinger reported upon the scheduled joint meeting with the Upper Hanover Authority as scheduled for Tuesday, August 2, 2011 at 7:00 pm at the Upper Hanover Township Municipal Building.

Manager Seitzinger reported that the Pennsylvania Department of Transportation is continuing their review concerning a direction for proceeding with the two bridge replacements on Gravel Pike (Route 29). Manager Seitzinger reported that a decision should be made prior to the August Board of Supervisors meeting.

Manager Seitzinger reported upon the scheduled Palm Hill Road Bridge replacement by PennDOT.

Manager Seitzinger requested permission to attend the 2011 ICMA Conference. Mrs. Kershner moved to approve Mr. Seitzinger’s attendance at the conference. The motion carried affirmatively with Mr. Fried, Mrs. Kershner and Mr. Fain voting yes and with Mr. Fiorito and Mrs. Bieler voting no.

Township Solicitor’s Report

Mr. Skypala requested that the Board of Supervisors consider adopting Resolution #2011-12 to authorize legal action relating to the calling of the Wild Run Road letter of credit if an updated letter of credit was not provided by the bank. Mrs. Kershner moved to adopt Resolution #2011-12. The motion was seconded by Mr. Fried and carried unanimously.

Old Business

1. Municipal Building Sewer Connection Proposals

Mrs. Kershner moved to award the Municipal Building Sewer Connection proposal to Banner Associates in the amount of $9,899.60. The motion was seconded by Mr. Fried and carried unanimously.

New Business

A. Resolution #2011-11, A Resolution Authorizing the Cancellation of Certain Bonds Issued by the International Fidelity Insurance Company for the Northgate Subdivision

Mrs. Bieler moved to adopt Resolution #2011-11. The motion was seconded by Mr. Fain and carried unanimously.

B. Authorization to Advertise Ordinance #2011-04, An Ordinance Amending the Code of the Township of Upper Hanover, Chapter 438, Taxation, To Revise Provisions Pertaining to the Earned Income Tax

Mr. Fiorito moved to authorize advertisement of proposed Ordinance #2011-04. The motion was seconded by Mr. Fried and carried unanimously.

C. Other

Mrs. Kershner suggested that perhaps a farmer could cut some of the area in the vicinity of the Vineyards Trail in order to avoid ongoing mowing costs. Mrs. Bieler presented comments regarding Centennial Park.

Adjournment

Mrs. Bieler moved to adjourn the meeting at 8:07 p.m. The motion was seconded by Mr. Fried and carried unanimously.

Respectfully Submitted,

Stanley W. Seitzinger, Jr.

Township Manager