UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS

WORKSHOP MEETING MINUTES OF MARCH 13, 2017

 

 

Call to Order and Roll Call

 

The meeting was called to order at 7:47 p.m. by Chairman Eugene Fried.

 

Chairman Fried announced that an executive session concerning matters of litigation had preceded the meeting.  Chairman Fried announced that the Tuesday regular meeting of the Board of Supervisors is canceled due to an expected major snowstorm.

 

Township Supervisors in attendance were Dorothy Diehl, Richard Fain, Ben Fiorito, Eugene Fried and Steven Rothenberger.  Also in attendance were Joseph Bresnan, Township Solicitor, John Weber, Township Engineer and Stanley Seitzinger, Jr., Township Manager.

 

Citizen Comments

 

Brandon Reed inquired concerning the status of the Upper Perkiomen Middle School Conditional Use Appeal.  Joseph Bresnan explained the status of the Conditional Use Appeal and reported that Upper Hanover Township would not oppose the individuals and organizations that elected to intervene on the matter.

 

Brandon Reed reported that he and Stefan Laessig of the Upper Hanover Township Planning Commission reviewed the pedestrian and vehicle traffic considerations at the proposed middle school site and recommended that an effort be made to limit construction vehicle traffic at certain times.

 

Kimberly Gery of Red Hill Borough recommended that the focus be placed upon student safety with the installation of sidewalks at the proposed project.  Kimberly Gery recommended that the project move forward as a good investment for the future of the Upper Perkiomen Valley community.

 

John Walsh inquired if Pennsburg Borough had filed as an intervener in the appeal.  Township Solicitor Bresnan reported that Pennsburg Borough had authorized the filing of an intervention.

 

Incentives for Municipal Volunteers of Fire Companies and Non-Profit Emergency Medical Services Agencies

 

Mr. Rothenberger reported that the matter had been discussed at the most recent Upper Perkiomen Valley Regional Planning Commission Meeting and that representatives agreed to coordinate efforts on the matter.

 

Manager Seitzinger reported that he forwarded available documentation concerning Act 172 to neighboring municipalities.

 

 

Leshers Mill Road Bridge

 

Township Engineer Weber provided repair options for the Leshers Mill Road Bridge that was recently closed to all traffic as the result of an engineering review.  The Board of Supervisors recommended that LTL proceed with implementing a one lane traffic configuration on the Leshers Mill Road Bridge with consideration to limit the width of the one lane in order to limit the size of trucks crossing the bridge.  

 

Township Building ADA Proposals

 

Township Engineer Weber was authorized to proceed with bid documents relating to improvements at the front and back areas of the Township Building concerning sidewalks, ramps and parking areas. 

 

Five Year Highway Plan Update

 

Mrs. Diehl moved to authorize LTL Consultants to proceed with the preparation of a five year plan update to the Upper Hanover Township Road Maintenance Master Plan for the years 2018 to 2022 at a cost of $1,750.  The motion was seconded by Mr. Fain and carried unanimously.

 

Emergency Generator – Municipal Building

 

The Board of Supervisors discussed whether or not to install an emergency generator in the Upper Hanover Township Municipal Building.  Discussion ensued concerning the possible availability of grant funding.  The Board of Supervisors requested that Township Engineer Weber further review the required sizing of an appropriate generator for the Upper Hanover Township Municipal Building.

 

Review of March 14, 2017 Board of Supervisors Regular Meeting Agenda

 

Approval of Minutes

 

Mr. Rothenberger moved to approve the February 13, 2017 Board of Supervisors Workshop Meeting Minutes.  The motion was seconded by Mr. Fiorito.  The motion carried with Mrs. Diehl and Mr. Fried abstaining from the vote.

 

Mr. Rothenberger moved to approve February 14, 2017 Board of Supervisors Regular Meeting Minutes.  The motion was seconded by Mr. Fiorito.  The motion carried with Mr. Fain and Mrs. Diehl abstaining from the vote.

 

Monthly Invoices

 

A.  Previously Paid Bills Authorization

 

There were not any previously paid bills listed for approval.

 

 

B.  Approval of Monthly Bills to be Paid

 

Mr. Rothenberger requested a clarification of the Stengel Bros. Inc. invoice in the amount of $4,067.14 for truck repairs.  Manager Seitzinger indicated that he would obtain the additional information on the invoice.

 

Mr. Rothenberger moved to approve the monthly bills payment in General Fund in the amount of $48,965.86, Parks and Recreation Fund in the amount of $232.75 and Escrow Fund in the amount of $11,517.48, subject to clarification on the Stengel Bros. Inc. invoice.  The motion was seconded by Mr. Fiorito and carried unanimously.

 

Monthly Reports

 

A.  Treasurer’s Report

 

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

 

B.  State Police Report

 

Manager Seitzinger entered the State Police Report into the record.  Chairman Fried indicated that the reporting on the February Pennsylvania State Police report included the addition of 40 traffic stops, but that the other level of police incidents remained at the typical monthly number.

 

C.  Building Inspector Report

 

Manager Seitzinger entered the Building Inspector Report into the record.

 

D.  Fire Marshal Report

 

Manager Seitzinger entered the Fire Marshal Report into the record. 

 

E.  Road Report

 

Manager Seitzinger entered the Road Report into the record.

 

Special Items

 

All of the agenda scheduled special items were tabled for action at the April meeting.

 

Planning and Zoning

 

A.  Zoning

 

There were not any zoning matters for discussion.

 

 

 

B.  Subdivision and Land Developments

 

The Upper Perkiomen School District Middle School Conditional Use Appeal, the Middle School Waivers and the Traffic Signal Approval Resolution were tabled.

 

Committee Reports

 

A.  Budget and Finance Committee – Mr. Fiorito

 

A report was not presented.

 

B.  Personnel Committee – Mrs. Diehl and Mr. Fain

 

A report was not presented.

 

C.  Open Space, Parks and Recreation Committee – Mr. Fried

 

Chairman Fried reported on the status of trail improvements at the Mill Hill Preservation Area.

 

Mr. Rothenberger moved to approve a batting cage policy and guidelines for the use of the batting cage at Camelot Park as dated March 13, 2017.  The motion was seconded by Mr. Fiorito and carried unanimously.

 

D.  Regional Planning and Planning Committee – Mr. Rothenberger

 

Mr. Rothenberger provided an update.

 

E.  Sewage and Water Committee – Mr. Fiorito

 

Mr. Fiorito reported that cost reductions for the Upper Hanover Authority proposed garage were under review.  Mr. Fiorito reported that the Hereford water main replacement project was on hold subject to hearing back on possible grant funding.

 

F.  Bridge and Road Committee – Mr. Fiorito and Mr. Fried

 

The road inspection tour was scheduled for March 29, 2017 at 5:00 p.m.

 

G.  Public Safety Committee – Mr. Fiorito and Mr. Fried

 

Mr. Fried reported that the timing on the traffic signal at Route 663 and Montgomery Avenue was adjusted as a result of concerns from residents relating to the change in traffic patterns due to the Route 663 bridge reconstruction project.

 

Township Engineer’s Report

 

A.  Escrow Releases

Township Engineer Weber presented the monthly Township Engineer’s Report.

 

Mrs. Diehl moved to approve the following escrow releases:

 

1.      Reserve at Macoby Run, Phase 4A, Release #7 - $43,285.15

2.      Reserve at Macoby Run, Phase 4B, Release #1 - $122,252.50

3.      ELU Macoby Run, LLC McDonald Tract, Release #4 - $3,225.40

 

The motion was seconded by Mr. Rothenberger and carried unanimously.

 

Township Manager’s Report

 

A report was not presented.

 

Township Solicitor’s Report

 

A report was not presented.

 

Old Business

 

Old business was not presented.

 

New Business

 

A.  Turf Care Proposals

 

Mr. Fain moved to award of the 2017 Turf Care Proposal to Moyer Indoor Outdoor in the amount of $4,977.05.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

B.  Bituminous Seal Coat Bid

 

Mr. Fain moved to award the Bituminous Seal Coat Bid to the low bidder Asphalt Maintenance Solutions.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

C.  Equipment Rental Bid

 

Mr. Fain moved to approve the following Equipment Rental bid awards:    

 

Award Paver, Rollers and Skid Steer Milling Machine to Yarnall Paving, Inc.  Award 80" Milling Machine to P.K. Moyer.

 

The motion was seconded by Mr. Rothenberger and carried unanimously.

 

D.  Road Materials Bid

 

Discussion ensued concerning Co-Star prices for asphalt compared to bid amounts from 2016 and 2017. 

 

Mr. Fain moved to approve the following Road Materials bid awards:

 

Road Materials – Aggregate:

 

Award to Martin Stone Quarries FOB and delivered for Anti-Skid.  Award to Highway Materials FOB and delivered for #1, #1B, #2A, #2B, #3, #3A and #4 with Martin Stone Quarries as secondary.

 

Road Materials – Asphalt:

 

Award Superpave 9.5 mm 64-22, 25 mm and 19 mm FOB & Delivered to Highway Materials with Allan Myers as secondary.  Award Superpave 9.5 mm 76-22 FOB & Delivered to Allan Myers with Highway Materials as secondary.  Award 2PI FOB and delivered to Allan Myers with Highway Materials as secondary.

 

The motion was seconded by Mrs. Diehl and carried unanimously.

 

E.  Resolution #2017-12 – Corporate Authorization Resolution with Penn

      Community Bank

 

Mr. Rothenberger moved to adopt Resolution #2017-12.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

Adjournment

 

Mr. Rothenberger moved to adjourn the meeting at 9:29 p.m.  The motion was seconded by Mrs. Diehl and carried unanimously.

 

 

                                                            Respectfully Submitted,

 

 

 

 

                                                            Stanley W. Seitzinger, Jr.

                                                                        Township Manager